Rainbird Crane Services is a specialist lifting company providing contract lifting, machinery movement, plant installation, and site surveys for complex industrial and construction projects. Operating primarily in Southeast England, they’ve built a reputation for handling heavy lifts, data-centre installations, and major construction schemes such as 8 Bishopsgate, CITI Tower and Green Mountain.
Before using CheckedOK as their plant inspection software, the team spent significant time tracking individual items in Excel. A slow, error-prone process that was tough to audit. “We were spending a lot of time on manual work to pull together data and track equipment,” says Jonathan Rainbird, Managing Director. “Traceability was also a challenge, and it was difficult to know exactly where each item was at any given moment.”
Without a central system, audit trails were patchy, compliance reporting required extra verification, and the potential for human error increased as the business took on more concurrent projects.
The challenge: Manual tracking in a high-pressure lifting environment
Rainbird’s workload is defined by tight deadlines, complex lifts, and strict LOLER and PUWER requirements. Managing inspection records, statutory certificates and equipment locations across multiple sites mean the team juggled spreadsheets, email attachments, and paper-based records.
Jonathan explains: “We knew we needed something that would reduce manual input and give us clear visibility over our assets and inspections.” Without a digital backbone, the business risked inefficiency and oversight issues; problems that only grow as a company scales.
The solution: CheckedOK. The market-leading lifting and plant inspection software.
Designed for end-to-end asset management for industrial equipment and machinery, it feels tailor-made for lifting specialists, but with an off-the-shelf price tag and faster set up.
Rainbird’s team now uses CheckedOK to manage:
• LOLER and PUWER statutory inspections and certifications
• Asset registers with clear ownership, location and maintenance history
• Digital workflows that cut manual follow-up and paper-based checks.
During onboarding, we supported Rainbird to set up an API integration between CheckedOK and their accountancy software, Xero, so job and asset data can flow into invoices and financial reporting with minimal manual input. “We’d heard that CoreRFID had a strong reputation, and once we’d done our own research it became clear they were the right fit for our needs,” says Jonathan.
The setup was straightforward and worked around existing processes, with support on hand to resolve queries quickly so the team could move confidently into live use.
The impact: Less admin, stronger compliance
Since going live with CheckedOK, the biggest change for Rainbird has been in efficiency and traceability. By leaving spreadsheets and paper behind, they have reduced the amount of admin required to stay up to date.
Jonathan highlights the shift: “The system has streamlined our processes and reduced our reliance on manual input. It’s easier now to know where each item is, and that’s made our day-to-day operations much smoother.”
Additional benefits include:
• Improved audit processes, with clearer digital trails for statutory inspections
• Stronger accountability, as responsibilities and due dates are visible inside CheckedOK
• Easier compliance, helping businesses stay aligned with current lifting and plant regulations
With integration into other systems, such as their hire platform, the team can focus on delivering jobs for their clients rather than the paperwork.
Ease of use and confidence in the system
Reflecting on the early-stage rollout, Jonathan notes that there have been no unexpected issues. “It is still early days, but there have been no unexpected issues or surprises.
The ease of use and smooth operation of the software stand out. The service has been exceptional from the outset, and even in the early stages, it has already made our working days more efficient by significantly reducing manual input.”
For Jonathan and his team, CheckedOK is becoming a core part of how they manage risk, compliance and customer-facing work, rather than just another admin tool.
A recommendation from the heights of heavy lifting
Would Jonathan recommend our plant inspection software to other lifting businesses?
“Yes, we would recommend CoreRFID,” he says. “The service has been exceptional from the outset, and it’s already making our working days more efficient.”
Rainbird Crane Services now has a platform that supports fast-moving, equipment-heavy projects while keeping statutory inspections and asset records under control. As the business continues to grow, the team expect that the benefits of CheckedOK plant inspection software – especially in time saved, compliance confidence, and smoother audits – will become even more apparent.
Ready to see how CheckedOK supports industrial equipment inspection?
Book a demo to discuss your requirements.